Tuesday, February 14, 2006

Google desktop Search 3.0 Search Across Computers

With all of the hype around Googles new desktop search tool that stores a copy of your files on Google's servers the following information describes the policy and how it works.

No one is forced to use this product or any of Googles products, but if you do use it we recommend that you consider your companies policy for storing data on 3rd party servers.

The search across computers would be a great feature if integrated with the Google Search Appliance for organizations to manage their users desktop environment.

We recommend that all organizations have a policy for desktop search.

From Google's website:

Search Across Computers

Search Across Computers enables you to search your documents and viewed web pages across all your computers. For example, you could find files you edited on your desktop from your laptop. To activate this feature, you will need a Google Account (the same login you use for Gmail, Orkut, or other Google services). Remember, to search your other computers you must also install Google Desktop on them as well as enable the Search Across Computers preference using the same Google Account on each one.

Search Across Computers makes the following files searchable from your other computers:

* Web history (from Internet Explorer, Firefox, Netscape, and Mozilla)
* Microsoft Word documents
* Microsoft Excel spreadsheets
* Microsoft PowerPoint presentations
* PDF files and Text files in My Documents

Note: Your HTTPS web history will never be shared with your other computers, whether or not you allow indexing HTTPS items on one of your computers.

Note: Only new items indexed on a computer after you enable Search Across Computers will be found when you search from your other computers. Items indexed before you enabled Search Across Computers are not visible from your other computers.

Search Across Computers also has the following preferences, found on the Desktop Preferences page:

* Name this computer: This name will be displayed on remote computers that are part of the same Google account group.
* My other computers can search this computer's:
o Documents and web history
o Documents only
o Web history only
* Clear my files from Google: In order to share your indexed files between your computers, we first copy this content to Google Desktop servers located at Google. This is necessary, for example, if one of your computers is turned off or otherwise offline when new or updated items are indexed on another of your machines. We store this data temporarily on Google Desktop servers and automatically delete older flies, and your data is never accessible by anyone doing a Google search. You can learn more by reading the Google Desktop privacy policy.

While your data is automatically deleted from our servers, you can use the Clear my Files from Google button to manually remove all your files from Google Desktop servers. Note that if these files havenÂ’t yet been copied to your other computers, clicking this button will prevent you from finding them when you search from your other computers. The files will, of course, still be searchable from their computer of origin.

If I enable Search Across Computers, can I stop Google Desktop from making specific files or folders searchable from other computers?

Yes, Search Across Computers respects all your Google Desktop indexing prefences. If you use the Don't Search These Items preference to remove specifc files and folders from Google Desktop's index, they also won't be visible from any other computer in your group.

Monday, February 06, 2006

X1 Releases Enterprise Desktop Search 2.5

Newest Release of X1® Technologies Platform Takes Enterprise Desktop Search to the Next Level with Extensibility, Actionability and Scalability

New Features in Enterprise Edition 2.5 Include Federated Search, Scalability for Multiple Servers and Content Connector for Interwoven WorkSite 8.0

PASADENA, CA – February 06, 2006 – X1 Technologies today announced the availability of the newest release of the X1 platform, X1 Enterprise Edition 2.5. This release features a number of new key developments including: the new X1 Cluster Manager, which allows IT administrators to remotely install and manage X1 servers, as well as providing central management capabilities for deploying large scale systems; a new Content Connector for Interwoven that searches on data residing in Worksite 8.0; and new X1 SDKs for extending the X1 platform to existing system and business processes.

"X1 Enterprise Edition is a comprehensive enterprise search platform that we anticipate will be an excellent addition to our knowledge management tools, allowing us to perform federated searches across disparate data sources. We are excited about the unique user experience

and post-search action capability," said Michael Legman, CIO at Wachtell Lipton.

“A new user work environment is emerging—an ‘enterprise workplace’ that represents the future user experience for information workers. The goal is productivity and better business decisions. To achieve this, the enterprise workplace promises a means to quickly and efficiently execute business processes by navigating seamlessly across applications and information sources,” said Susan Feldman, Research Vice President, Content Management and Retrieval Solutions at IDC. “The user experience is key and X1 exemplifies this by delivering a federated, unified user experience across the enterprise.”

Recognized as the benchmark for enterprise desktop search solutions, X1 Enterprise Edition 2.5 can be managed, deployed and extended across the enterprise while retaining the scalability, performance and security required in business today. X1 Enterprise Edition 2.5 leverages those features to deliver a new set of rich business functionality, including:

New features in X1 Enterprise Edition 2.5

* X1 Enterprise Client - gives the user a single unified view of all applications and data residing on the desktop and the corporate network. This increases productivity by allowing the end-user to take action on the results within the context of the application that manages it.

* Cluster Manager - provides near-linear scalability to cover large data stores and remote management, configuration, and installation of the X1 Server. Using inexpensive, commodity hardware, IT administration tools can be used to deploy X1 Servers in a cluster for scale, performance and reliability. IT administrators can manage data access and security requirements within the existing infrastructure.

* X1 Content Connector for Interwoven - connects to the Interwoven WorkSite 8.0 data repository and federates the results with local and server-based content. The user can perform common Worksite 8.0 functions such as “open,” “check-in,” and “check-out,” and send documents within the X1 interface.

* X1 SDKs – developers and system integrators can leverage X1’s open architecture to connect to other applications in the organization and automating key workflows.
* X1 Server SDK - Enables users to extend the X1 solution to index new or custom data sources such as proprietary and third-party systems.

* X1 Client SDK – the user interface can be customized and extended to integrate search results directly into existing applications and business processes

More info at: